Instructions for Submitting Proposals

The American Family Funding Initiative application opens on January 27, 2022 and closes on March 11, 2022 at 11:59pm.

UW–Madison faculty and permanent PIs are eligible to apply. NetID authentication is required to open, create and submit applications. The project PI must open and submit the application. PIs can then add co-PIs, students, administrators and other proposal collaborators to the application using the “Add collaborator” button within the application, on the left side of the screen. PIs can choose to give collaborators viewing or editing permissions.

There are two phases to the application process.

Phase I

The first phase of the application process involves the creation of your proposal and submission through Apply. Specific steps are described below.

This is an accordion element with a series of buttons that open and close related content panels.

Step 1: Create a WISPER record for your proposal submission.

In general, the WISPER record will be completed in the same way that grant and contracts are typically completed. However, there are some differences and special instructions listed below. 

    1. Special Instructions 
      1. General Tab
        1. Administering Department – Use your home department
        2. Document Type – Select FixPricCon
        3. Proposal Type –
          • Select New if this is first time submission.
          • Select Resubmission if this is a revised proposal from a previous round. Be sure to include the related reward record from the previous submission.
          • Select Continuation if this is the renewal of an ongoing project. Be sure to include the related reward record from the originally funded project.
        4. Sponsor – Select American Family Mutual Insurance
        5. Primary Sponsor –  Leave blank
        6. Submission Method – Select Email
        7. Submission Instructions – Type “Please review and provide RSP cover letter. Proposals will be submitted via Apply by the PI. Please provide a signature page that we can include as verification of SO approval for the final submission.” 
        8. The rest of this tab should be completed like any other grant or contract submission.
      2. Approvals Tab
        1. Initiate all required budget approvals for a grant/contract submission. This varies based on department and division, but often include:
          1. Home Department
          2. Other Involved Departments
          3. All relevant Division Approvals

Step 2: Complete the application components

Complete applications will include the following components, all of which are found in Apply.

  • A Statement of Work, limited to 2 pages, saved as a PDF, and uploaded to the online application. All figures and graphs must be included within the page limit. Citations and references can be uploaded as a separate document. Because we are using a blind review process, the statement of work must not include any identifying information (e.g., do not include PI name, contact info, department, names of collaborators or personnel). The statement of work should include the following:
    • Project description
      • What are the problem(s) you are trying to solve?
      • How is the problem relevant to one or more of the topics of interest to American Family?
      • What are the innovative features, the potential impact and the significance of the research?
      • How will the project be transformative for the field? Why is this research important?
    • List of deliverables: These should be tangible deliverables.
      • Examples include: code, reports (multiple or final), models, etc.
      • Each deliverable should be noted as standard or proprietary, based on the definitions found here.
  • A detailed Budget, limited to 1 page and saved/uploaded as a PDF or Excel file. The budget should indicate the individual staff to be supported and other categories of funding that will be needed. Note that UW negotiated fringe and indirect cost rates should be included within the budget limits. We are using a MTDC budget model.
  • A Budget Justification, limited to 2 pages and saved/uploaded as a PDF. This document should describe the role that all personnel will play in the project. Salary may be requested for faculty, scientists, post docs and graduate students. Supplies and equipment are also allowable expenses if justification for use in the project is provided.
  • Optional Documents
    • References or Citations, limited to 2 pages and saved/uploaded as a PDF.

Step 3: Compile all Application Components into a Single PDF File and Route to SO for signature page

All documents created in Step 2 should be uploaded to the WISPER record and routed for signatures from signing officials.

Completed proposals, including the signature page, should be submitted via Apply. When submitting your proposal, a Cover Sheet form within Apply must be completed. This cover sheet includes:

    • Project title
    • PI name, title, department, email address, and NetID
    • Project collaborators
    • WISPER record number (MSN#)
    • Project continuation status
    • Alignment with American Family topics of interest
    • Abstract, written in non-technical language and limited to 250 words. If proposals are awarded funding, abstracts submitted will be shared in press releases and on the DSI website.

Phase II

After initial review, a subset of submitted proposals will be selected to move to the second phase. Projects that reach this phase will be asked to complete a Computing and Data Management Plan.